Bill > HB2951

This bill establishes a comprehensive online database of notarial acts managed by the Oregon Secretary of State, which will require notaries public to enter specific details about each notarial act they perform. Specifically, notaries must record the date and time of the act, the full names of individuals involved, the title and page count of notarized documents, and the Secretary of State will generate a unique identification number for each entry. The database will be accessible to the Secretary of State, court clerks, and notaries, and information can be released to other parties after a 30-day waiting period or when the notarial act becomes a public record. The bill also amends existing notary regulations to include the new database identification number on official notarial certificates and short-form certificates across various types of notarial acts, such as acknowledgments, oath verifications, and signature witnessing. The new database and related provisions will become operational on January 1, 2027, giving state officials time to prepare the system, and the bill will take effect 91 days after the 2025 legislative session adjourns. The primary goal is to create a more transparent and traceable system for documenting notarial acts in Oregon.

https://olis.oregonlegislature.gov/liz/2025R1/Measures/Overview/HB2951