Bill > S03460

This bill provides comprehensive regulations for employee access to personnel records in New York State. It defines key terms like "employee" (current or former workers), "employer" (any business or governmental entity), and "personnel record" (documents related to an employee's job performance, qualifications, and work history). The bill requires employers to notify employees within ten days when negative information is added to their personnel records and mandates that employers provide employees with a copy of their personnel records free of charge within five business days of a written request. Employees are allowed up to two reviews of their personnel records per calendar year, with additional reviews permitted if negative information is added. If an employee disagrees with information in their record, they can submit a written statement explaining their position, which must be included alongside the original document when transmitted to third parties. The bill also provides protections against false information and prohibits employers from retaliating against employees who exercise their rights under this law, including threats related to immigration status. Violations can result in fines between $500 and $2,500, enforced by the Attorney General. The law will take effect 60 days after becoming law and applies to most employers, with some considerations for collective bargaining agreements.

Labor and Employment

https://www.nysenate.gov/legislation/bills/2025/S3460