summary
Introduced
02/05/2025
02/05/2025
In Committee
04/11/2025
04/11/2025
Crossed Over
Passed
Dead
Introduced Session
104th General Assembly
Bill Summary
Amends the Vital Records Act. Provides that an elected registrar with control of the internal operations of the registrar's office may contract with a records preservation company for offsite restoration, preservation, and digitization of original, photographic, or microphotographic reproductions of original records of births 100 years old and older and deaths 50 years old and older, and marriage records 75 years old and older, if the company provides the elected official the protocols used to protect the records and ensure chain of custody before the elected registrar enters into the contract, and the elected registrar affirms the that the protocols used to protect the records and ensure chain of custody meet the standards set forth by the elected official.
AI Summary
This bill amends the Vital Records Act to allow elected registrars more flexibility in managing historical vital records by permitting them to contract with records preservation companies for offsite restoration, preservation, and digitization of older vital records. Specifically, the bill enables registrars to work with preservation companies for records including births over 100 years old, deaths over 50 years old, and marriages over 75 years old, with an important caveat that the preservation company must first provide detailed protocols demonstrating how they will protect the records and maintain their chain of custody. The elected registrar must then review these protocols and affirm that they meet appropriate standards before entering into the contract. This change aims to help local registrar offices better preserve and digitize historical records while ensuring their security and integrity, potentially making such records more accessible for genealogical research and historical documentation while protecting sensitive personal information.
Committee Categories
Government Affairs
Sponsors (1)
Last Action
Rule 19(a) / Re-referred to Rules Committee (on 04/11/2025)
bill text
bill summary
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bill summary
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bill summary
| Document Type | Source Location |
|---|---|
| State Bill Page | https://www.ilga.gov/legislation/BillStatus.asp?DocNum=2893&GAID=18&DocTypeID=HB&SessionID=114&GA=104 |
| BillText | https://www.ilga.gov/legislation/104/HB/10400HB2893.htm |
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