Bill > H7442

This bill expands employer obligations regarding employee personnel records, requiring them to create, maintain, and retain these records for at least three years after an employee's termination, and significantly increases financial penalties for violations from $1,500 to $3,000 per violation, with these changes taking effect on January 1, 2027. The bill clarifies what constitutes "personnel records" to include a broad range of documents related to an employee's employment, qualifications, performance, and conduct, and defines "employee" and "employer" for the purposes of these regulations. It also outlines specific conditions under which employers must provide copies of these records to employees and establishes that the penalties will be shared between the Rhode Island Department of Labor and Training and the aggrieved employee, with factors like employer size, good faith, and the gravity of the violation considered when determining the penalty amount.

Labor and Employment

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