Bill > SB1236

This bill, titled the State Records Management Act, revises how state agencies manage their records and how the Secretary of State determines which records have archival value. The head of each state agency is already required to maintain a program for efficient record management, ensuring information is collected with minimal burden and is useful to others. This bill clarifies that agencies must transfer records deemed to have archival value to the State Archives once they are no longer needed for administrative, legal, fiscal, or evidential purposes by the agency. The Secretary of State will continue to determine what constitutes archival value, and agencies must still notify the Secretary of State if a transferred record contains information that is not publicly accessible or is restricted by laws like the California Public Records Act or the Information Practices Act. Additionally, the bill adds new requirements for agencies to comply with the Secretary of State's rules, appoint a Records Management Coordinator, and notify the Secretary of State when records are stored with third-party vendors or digitized.

Governmental Organization (Senate)

https://leginfo.legislature.ca.gov/faces/billStatusClient.xhtml?bill_id=202520260SB1236