Executive Order
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Approved - Secretary of State, Notary Public Division - 2025-07-01
AI Summary:
This regulation encompasses two distinct but interconnected rules concerning technology security and electronic notarization in North Carolina.
The first part of the regulation focuses on physical security requirements for technology data centers. It mandates strict access controls, requiring that only authorized personnel can enter physical systems. Technology providers must systematically log all physical access to information systems, maintain these logs for five years, and actively monitor and respond to any intrusion alarms or surveillance alerts. This component is part of a broader set of security requirements under North Carolina law and is scheduled to take effect on July 1, 2025.
The second part of the regulation addresses Remote Electronic Notarization (REN), which is designed to modernize and secure notarial practices in the state. This comprehensive set of proposed rules establishes detailed guidelines for electronic notarization, including:
- Performance criteria for remote notarization technologies
- Licensing processes for technology providers
- Identity verification protocols
- Digital and physical security standards
- Geolocation requirements
- Accessibility provisions for individuals with impairments
- Personal information protection
- Technology licensing procedures
- Fee collection guidelines
- Regulations for notary seal vendors
The overarching goals of this REN component are to prevent fraud, promote ethical conduct, and enhance the interstate recognition of notarial acts while maintaining flexible, technology-neutral standards. These rules represent a significant update to North Carolina's notarization practices, integrating traditional paper-based, electronic, and remote notarization procedures into a cohesive framework.
As proposed rules, these regulations are still in the development stage and will likely undergo further review and potential modification before full implementation.