Bill > H2772

This bill aims to improve public records access by ensuring that when government agencies design or acquire electronic recordkeeping systems, they can separate and retrieve public information from information that is legally protected from public view, thereby maximizing public access. It also mandates that state agencies designate employees as "records access officers" to help the public find and obtain records, and to publicize their contact information. These officers will assist requesters in identifying records, inform them if records are available electronically and how they are stored, and help focus requests if they are too broad. Agencies will also need to create and maintain updated reference materials about the types of records they hold, their databases, and past public record requests and responses, making this information available on their websites. Furthermore, if a public record is available electronically, agencies must provide it in that format if requested, or in a common, usable format if not specified, charging only for the cost of storage media. Certain types of public records, such as final decisions, annual reports, and budgets, will need to be made available online for free in a searchable format. The bill also clarifies the fees for copying public records, stating that fees for reviewing records to determine what can be withheld will not be charged, and that records may be provided for free or at a reduced cost if it serves the public interest. Finally, it sets a 15-day deadline for responding to public record requests and outlines a process for appealing denials to the supervisor of records, with potential penalties for non-compliance.